Privacy Policy (How we use Members’ and Supporters’ Information)
High Tor Players is an amateur drama society that collects data on Members and Supporters for the purposes of keeping members informed about the Society’s events and keeping supporters informed about future plays and events (Data)
The Data that we will collect and hold includes
Name and address, email and phone data
Data Controller
Alicia Bloundele acts as the data controller and can be contacted at [email protected]
Why we collect and use this information
We use the data:-
Main Risks to the organisation
Key Precautions
What to do if information requested under GDPR
The Data Controller will respond to a lawful request supported by the statutory remittance as soon as practically possible and in any event within 28 days.
Who is responsible for in the event of a breach
Any breach to be reported to the Data Controller as soon as possible. The Data Controller will ensure that the ICO is notified of a breach within 72 hours of its occurrence coming to the attention of the Data Controller.
We hold Data for no longer than necessary
We never share any Data with any other organisations and, in particular, we do not share data with any marketing companies or for the purpose of marketing by third parties
Alicia Bloundele
Chair and data controller
Policy updated January 2026
High Tor Players is an amateur drama society that collects data on Members and Supporters for the purposes of keeping members informed about the Society’s events and keeping supporters informed about future plays and events (Data)
The Data that we will collect and hold includes
Name and address, email and phone data
Data Controller
Alicia Bloundele acts as the data controller and can be contacted at [email protected]
Why we collect and use this information
We use the data:-
- To keep membership records and manage the affairs of the Society
- To keep records of supporters for publicity purposes only
Main Risks to the organisation
- Unauthorised access to written data
- Theft or loss of computer or memory stick
- Hacking of computer or scamming of data
Key Precautions
- Laptop containing data will normally be passworded and kept in personal custody or under lock and key
- Electronic data will not be networked
- Documents and files will be kept in locked premises or in personal custody
What to do if information requested under GDPR
The Data Controller will respond to a lawful request supported by the statutory remittance as soon as practically possible and in any event within 28 days.
Who is responsible for in the event of a breach
Any breach to be reported to the Data Controller as soon as possible. The Data Controller will ensure that the ICO is notified of a breach within 72 hours of its occurrence coming to the attention of the Data Controller.
We hold Data for no longer than necessary
- In relation to members – data will be retained no longer than 12 months after a member has withdrawn from membership. This is to enable the treasurer to complete annual accounting
- In relation to supporters we will retain data only for as long as we have consent of the supporter and will remove all records within 1 month of a request to ‘unsubscribe’ from a supporter.
We never share any Data with any other organisations and, in particular, we do not share data with any marketing companies or for the purpose of marketing by third parties
Alicia Bloundele
Chair and data controller
Policy updated January 2026